Accurate Employee Time Tracking
Old-fashioned time tracking methods are inaccurate and result in wasteful spending. When manually logging time, anything can happen that affects accuracy, including: forgetfulness, dishonesty, or even just an illegible time entry. Our online time tracking provides a simple way to maintain an accurate record of all employee hours worked. You will also be able to track jobs, tasks, and projects.
Want an easy way to see who is clocked in? You will have easy access to see who’s currently clocked in in real-time. Employees will also be able to see their own hours, so they know their time is being calculated properly.
Our advanced employee time tracking system calculates various expenses such as reimbursements including uploaded receipts, overtime and Paid Time Off (such as Vacation, Sick, Personal) accruals. These costs are then separated into an easy to understand format, before totaling them together with the standard employee payout.
Efficient Employee Scheduler
Creating and managing employee schedules can be an extremely tedious task that often requires the help of a full-time employee. With so many factors to take into consideration, which includes: rotating schedules, holidays, employee leave-of-absence, shift-change requests, time-off requests, and more… It’s practically impossible to not spend a full 40-hour week just on the schedule alone.
Allow employees to take an active role in the schedule development with features from Time Clock Hub including automated time-off requests and schedule-change requests that are sent to the manager for approval. There are other features that help streamline the process such as replicating the entire schedule for the next time-period and more.
Managers can take the easy route when it comes to managing employee requests for time off or leave-of-absence. Employees are empowered to take a more active role in the scheduling process by using the system to submit their time-off requests. As soon as the request is submitted, a notification is sent to the manager who can then approve or deny the request and the changes can take effect in the schedule immediately.
Tools and Custom Features at your Convenience
With GPS tracking you are able to see mobile worker’s locations, and the ability to get a report of where your employee’s location is when they clock in and/or out.
Assign permission for the exact location of where employees can clock in and/or our from. This includes assigning a specific IP address if you so desire.
Photo Capture was designed to eliminate “Buddy” or “Pal” clocking’s. This setting will force a photo capture of each employee clocking in and/or out.
Customize your own job codes. This feature will allow you to track exactly what employees are working on and generate a report which breaks down the costs for each job and/or project.
At your discretion, designate whether you want to allow specific employee’s to earn overtime hours. You can also set up a notification when an employee is about to start working overtime.
Our intuitive Mobile App allows you to perform every function that you can do on a Desktop or Notebook computer. Push SMS notifications to an employee or to a desired workgroup.
Generate reimbursement reports by having your employees upload receipts. This will allow you to keep a record of how much you need to reimburse your employees.
MULTIPLE LOCATION SETTINGS
Designate optional multiple office locations for employees. This will allow an employee to pick the location of which office they are working from when the clock in.
TASK MANAGEMENT SYSTEM
Assign and manage tasks to any group. View task status in real time. Update files securely. Manage time it takes to perform and finish tasks.
CUSTOM PERMISSION SETTINGS PER EMPLOYEE
Assign Account Type Settings to each employee. You will have four options of selecting per person: Employee, Manager, Administrator, and Supreme Administrator.
Can only access full functionality to employees that are assigned to them, but cannot access business settings or any settings within his/her own profile.
Access to full functionality for all employees and managers, but cannot access business settings.
Oversees the entire account along with all employees, managers and business settings. Full functionality with no restrictions.
Fast and Easy Payroll Generation
Payroll generation with Time Clock Hub is both fast and easy. Gross pay period totals are calculated within seconds, including the sum of all hours worked during the pay cycle. Our advanced employee time tracking system calculates various expenses such as reimbursements including uploaded receipts, overtime and Paid Time Off (such as Vacation, Sick, Personal) accruals. These costs are then separated into an easy to understand format, before totaling them together with the standard employee payout.
GENERATING PAYROLL REPORTS HAS NEVER BEEN SO EASY!
Time Clock Hub has integration technology that allows you to export reports to the accounting software of your choice so you can manage records as you normally would.
Rest Assured with our Security & Reliability
You can rest assure that your Data is safe and secure with Time Clock Hub. We guarantee the highest level of security. Our servers are monitored 24 hours / 7 Days a week and ensure all information sent between your computers and our host server is encrypted.
- Dedicated Servers
- Remote Server Locations
- Multiple Fail Safes
- Multiple Firewalls
- 256 Bit Secure Socket Layer (SSL) Encryption
- Advanced Antivirus/Malware Real Time Scanning
- Extensive Back Up Battery Generator Protection In Case Of Any Duration Of Power Outages
Customize Employee Reports
Run an overall report of your employee work data to identify areas of improvement, or to recognize excellence. Analyze your accumulative data when you run absence reports, tardiness reports, overtime reports, perfect attendance reports, or a report that shows clock-in points used. Use the customizable filters to generate the reports that matter most to your business.
TIME SHEET REPORTS
CLOCK IN/OUT REPORTS
EXPORT FILES TO PDF OR CSV
MANAGE CUSTOM REPORTS
Customize reports based on the data that matters most to your business. Specify the time-period you need with only the data you choose to include in the report. After you ran your desired report, easily export data to your desired application and you have everything you need for audits, backups, or presentations.
Managers can customize special alerts to help them monitor employee activity. Alerts can be set to either send a SMS message or email when certain events occur. For example, notify managers when an employee clocks in late, clocks out early, or doesn’t clock in at all.
Paid Time Off (PTO) Tracking and Monitoring
Our simple to use and Robust Paid Time Off (PTO) Management Software is the solution you have been looking for. Our web based solution will allow you to customize and accrue Paid Time Off Hours for your employees. At your discretion, the PTO software will accrue your employee’s Vacation, Sick, Personal, and Holiday hours. When your employee’s want to use their PTO hours, they will simply put the request in to our web based software. This will immediately send out a notification to all designated users for approvals, rejections, and or cancellations. Our PTO section was created to help companies eliminate manual time-off processes and the risk for mistakes.
EMPLOYEE PERSONAL TIME
PTO EMPLOYEE USE NOTIFICATIONS
EMPLOYEE VACATION TIME
EMPLOYEE HOLIDAY TIME
CUSTOM PAID TIME OFF REPORTING
EMPLOYEE SICK TIME
EMPLOYEE CUSTOM TIME
CUSTOM CHOICE ANNUALLY
USE IT OR LOSE IT FEATURE
Custom choice to allow employees to carry over their accrued PTO hours over to the next year.
CHOOSE ACCRUAL DATES
Optional choice to reset accrual dates. You can use hiring date or Fiscal Year Date.
Option to choose Accrual Type. You may accrue yearly, hourly, pay period or none at all.
Mobile App Certified
Our Time Clock Hub Mobile App Feature is extremely convenient for our clients. You can view everything through our Mobile App as you would through a regular Computer. Our Mobile App allows you to check your Notifications, option to Clock In/out, view timesheets, payroll, GPS, and so much more. Our app is conveniently available on iTunes and Google Play Store.