Features Designed To Help Your Business Thrive.

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Accurate Employee Time Tracking

Old-fashioned time tracking methods are inaccurate and result in wasteful spending. When manually logging time, anything can happen that affects accuracy, including: forgetfulness, dishonesty, or even just an illegible time entry. Our online time tracking provides a simple way to maintain an accurate record of all employee hours worked. You will also be able to track jobs, tasks, and projects.

Want an easy way to see who is clocked in? You will have easy access to see who’s currently clocked in in real-time. Employees will also be able to see their own hours, so they know their time is being calculated properly.

Our advanced employee time tracking system calculates various expenses such as reimbursements including uploaded receipts, overtime and Paid Time Off (such as Vacation, Sick, Personal) accruals. These costs are then separated into an easy to understand format, before totaling them together with the standard employee payout.

Accurate Employee Time Tracking

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Efficient Employee Scheduler

Creating and managing employee schedules can be an extremely tedious task that often requires the help of a full-time employee. With so many factors to take into consideration, which includes: rotating schedules, holidays, employee leave-of-absence, shift-change requests, time-off requests, and more… It’s practically impossible to not spend a full 40-hour week just on the schedule alone.

Allow employees to take an active role in the schedule development with features from Time Clock Hub including automated time-off requests and schedule-change requests that are sent to the manager for approval. There are other features that help streamline the process such as replicating the entire schedule for the next time-period and more.

Managers can take the easy route when it comes to managing employee requests for time off or leave-of-absence. Employees are empowered to take a more active role in the scheduling process by using the system to submit their time-off requests. As soon as the request is submitted, a notification is sent to the manager who can then approve or deny the request and the changes can take effect in the schedule immediately.

Tools and Custom Features at your Convenience

REMOTE TRACKING

With GPS tracking you are able to see mobile worker’s locations, and the ability to get a report of where your employee’s location is when they clock in and/or out.

CLOCKING RESTRICTIONS

CLOCKING RESTRICTIONS

Assign permission for the exact location of where employees can clock in and/or our from. This includes assigning a specific IP address if you so desire.

PHOTO CAPTURE

PHOTO CAPTURE

Photo Capture was designed to eliminate “Buddy” or “Pal” clocking’s. This setting will force a photo capture of each employee clocking in and/or out.

JOB CODES

JOB CODES

Customize your own job codes. This feature will allow you to track exactly what employees are working on and generate a report which breaks down the costs for each job and/or project.

OVERTIME SETTINGS

OVERTIME SETTINGS

At your discretion, designate whether you want to allow specific employee’s to earn overtime hours. You can also set up a notification when an employee is about to start working overtime.

MOBILE APP

MOBILE APP

Our intuitive Mobile App allows you to perform every function that you can do on a Desktop or Notebook computer. Push SMS notifications to an employee or to a desired workgroup.

REIMBURSEMENT REPORTS

REIMBURSEMENT REPORTS

Generate reimbursement reports by having your employees upload receipts. This will allow you to keep a record of how much you need to reimburse your employees.

MULTIPLE LOCATION SETTINGS

MULTIPLE LOCATION SETTINGS

Designate optional multiple office locations for employees. This will allow an employee to pick the location of which office they are working from when the clock in.

MOBILE APP

TASK MANAGEMENT SYSTEM

Assign and manage tasks to any group. View task status in real time. Update files securely. Manage time it takes to perform and finish tasks.

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CUSTOM PERMISSION SETTINGS PER EMPLOYEE

CUSTOM PERMISSION SETTINGS PER EMPLOYEE

Assign Account Type Settings to each employee. You will have four options of selecting per person: Employee, Manager, Administrator, and Supreme Administrator.

MANAGER SETTING

Can only access full functionality to employees that are assigned to them, but cannot access business settings or any settings within his/her own profile.

ADMINISTRATOR

ADMINISTRATOR

Access to full functionality for all employees and managers, but cannot access business settings.

SUPREME ADMINISTRATOR

SUPREME ADMINISTRATOR

Oversees the entire account along with all employees, managers and business settings. Full functionality with no restrictions.

Fast and Easy Payroll Generation

Payroll generation with Time Clock Hub is both fast and easy. Gross pay period totals are calculated within seconds, including the sum of all hours worked during the pay cycle. Our advanced employee time tracking system calculates various expenses such as reimbursements including uploaded receipts, overtime and Paid Time Off (such as Vacation, Sick, Personal) accruals. These costs are then separated into an easy to understand format, before totaling them together with the standard employee payout.

GENERATING PAYROLL REPORTS HAS NEVER BEEN SO EASY!

Time Clock Hub has integration technology that allows you to export reports to the accounting software of your choice so you can manage records as you normally would.

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Rest Assured with our Security & Reliability

You can rest assure that your Data is safe and secure with Time Clock Hub. We guarantee the highest level of security. Our servers are monitored 24 hours / 7 Days a week and ensure all information sent between your computers and our host server is encrypted.

  • Dedicated Servers
  • Remote Server Locations
  • Multiple Fail Safes
  • Multiple Firewalls
  • 256 Bit Secure Socket Layer (SSL) Encryption
  • Advanced Antivirus/Malware Real Time Scanning
  • Extensive Back Up Battery Generator Protection In Case Of Any Duration Of Power Outages

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Customize Employee Reports

Run an overall report of your employee work data to identify areas of improvement, or to recognize excellence. Analyze your accumulative data when you run absence reports, tardiness reports, overtime reports, perfect attendance reports, or a report that shows clock-in points used. Use the customizable filters to generate the reports that matter most to your business.

TIME SHEET REPORTS  TIME SHEET REPORTS

  ABSENCE REPORTS

  CLOCK IN/OUT REPORTS

PTO REPORTS  PTO REPORTS

EMPLOYEE REPORTS  EMPLOYEE REPORTS

EXPORT FILES TO PDF OR CSV  EXPORT FILES TO PDF OR CSV

SCHEDULER REPORTS  SCHEDULER REPORTS

OVERTIME REPORTS  OVERTIME REPORTS

TARDINESS REPORTS  TARDINESS REPORTS

MANAGE CUSTOM REPORTS

Customize reports based on the data that matters most to your business. Specify the time-period you need with only the data you choose to include in the report. After you ran your desired report, easily export data to your desired application and you have everything you need for audits, backups, or presentations.

CUSTOMIZABLE NOTIFICATIONS

Managers can customize special alerts to help them monitor employee activity. Alerts can be set to either send a SMS message or email when certain events occur. For example, notify managers when an employee clocks in late, clocks out early, or doesn’t clock in at all.

Paid Time Off (PTO) Tracking and Monitoring

Our simple to use and Robust Paid Time Off (PTO) Management Software is the solution you have been looking for. Our web based solution will allow you to customize and accrue Paid Time Off Hours for your employees. At your discretion, the PTO software will accrue your employee’s Vacation, Sick, Personal, and Holiday hours. When your employee’s want to use their PTO hours, they will simply put the request in to our web based software. This will immediately send out a notification to all designated users for approvals, rejections, and or cancellations. Our PTO section was created to help companies eliminate manual time-off processes and the risk for mistakes.

EMPLOYEE ABSENCES  EMPLOYEE ABSENCES

EMPLOYEE PERSONAL TIME  EMPLOYEE PERSONAL TIME

PTO EMPLOYEE NOTIFACATIONS  PTO EMPLOYEE USE NOTIFICATIONS

EMPLOYEE VACATION TIME  EMPLOYEE VACATION TIME

EMPLOYEE HOLIDAY TIME  EMPLOYEE HOLIDAY TIME

CUSTOM PAID TIME OFF REPORTING  CUSTOM PAID TIME OFF REPORTING

EMPLOYEE SICK TIME  EMPLOYEE SICK TIME

EMPLOYEE CUSTOM TIME  EMPLOYEE CUSTOM TIME

CUSTOM CHOICE ANNUALLY  CUSTOM CHOICE ANNUALLY

USE IT OR LOSE IT FEATURE

Custom choice to allow employees to carry over their accrued PTO hours over to the next year.

CHOOSE ACCRUAL DATES

CHOOSE ACCRUAL DATES

Optional choice to reset accrual dates. You can use hiring date or Fiscal Year Date.

AWARD FREQUENCY

AWARD FREQUENCY

Option to choose Accrual Type. You may accrue yearly, hourly, pay period or none at all.

Mobile App Certified

Our Time Clock Hub Mobile App Feature is extremely convenient for our clients. You can view everything through our Mobile App as you would through a regular Computer. Our Mobile App allows you to check your Notifications, option to Clock In/out, view timesheets, payroll, GPS, and so much more. Our app is conveniently available on iTunes and Google Play Store.

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